A wavy rectangle indicates that the data is stored in an older, legacy computer system. A square represents data stored locally, a tape symbol notes that the data must be accessed sequentially, and a cylinder represents data that can be accessed in any order. In addition to the document symbols, you can add data symbols to show where your flowchart references are stored.Ī symbol that looks like a curved rectangle represents data that’s stored in any format. These symbols look like rectangles with a wavy bottom. For example, you could use a document symbol to indicate that an invoice needs to be created. You can create single and multiple document icons to show users that there are references they can use as part of the workflow. Here are some more advanced workflow symbols that can help add clarity to your diagrams. But for more complex processes, you’ll want to use symbols that better represent the elements that go into the workflow, like documents and data. With these four basic flowchart symbols - the oval, rectangle, arrow, and diamond - you can start creating workflow diagrams and flowcharts. In an expense report workflow, that might be manager approval for the report submitted by an employee. The diamond symbol represents a decision that needs to be made. For example, you’d use an arrow to connect the employee submitting an expense report to the next step, the manager reviewing the expense report. ArrowĪn arrow connects different steps of the workflow and points to what the next step is. In the expense report workflow, it would represent the employee’s manager reviewing the submitted expense report. When you see a rectangle in a flowchart, it represents a step in the workflow. For example, if you’re creating a workflow for expense report approval, an oval would represent when the employee submits the expense report or when the employee is reimbursed. The oval in a flowchart represents the start or end of a process. Here are the most common flowchart symbols, from the very basic to the more advanced ones you’ll need as you create more complex, in-depth workflows. These flowchart symbols, or workflow symbols, are a common language used to create workflows, whether on a whiteboard or in diagram software. The visual representation of your workflow, known as a workflow diagram or flowchart, uses symbols to represent tasks, decisions, and waypoints.
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